QBC BOARD OF DIRECTORS
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The Board of Directors shall consist of the President, Vice-President of Facilities, Vice-President of Fundraising, the Secretary, the Treasurer and the Chaplain, who shall be members of the Board for the duration of their respective terms of office, which is a one (1) year term beginning on January 15th.
Any regular dues paying member in good standing shall be eligible to hold any office
with two (2) exceptions;
1) First exception – Members of the corporation who are active elected officials of any other WFHS Sports Organizations shall not be eligible for election to any office in this corporation due to a possible conflict of interest.
2) Second exception – No elected officer may be the spouse or domestic partner of another elected officer. No officer may simultaneously hold two or more offices in the club, or consent to be a nominee for more than one office in an election, and shall resign from the position if elected to another office.
The offices shall have the following duties and responsibilities:
a) President. The President shall be the chief executive officer of the Corporation and, subject to the control of the Board of Directors. The President shall in general supervise and control all of the business and affairs of the Corporation. The President shall preside over all meetings of the membership or of the Board of Directors at which he/she is present, shall Chair the Executive Committee, and shall be an ex-officio member of all other committees of the Board of Directors except the Nominating
Committee. The President will appoint all committees (with a majority vote by the Board) , unless the members of the board specifies otherwise . The President shall be the official liaison between WFHS and its officials for the club. The President shall also perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.
b) Secretary. The Secretary shall have the custody and care of the corporate records of the Club, shall attend all meetings of the members of the Club and of the Board, shall keep a true and complete record of the proceedings of all such meetings, shall file and take charge of all papers of the Club, shall maintain an accurate membership list including addresses, phone numbers, shall provide electronic, mail, voice notification to members of any meetings and calendar events for the club, distribute all approved minutes of the meetings to the members of the board and it’s members within seven (7) days, and shall perform such other duties as
may be prescribed by the Board,
c) Treasurer. The Treasurer shall keep correct and complete financial records showing accurately at all times the financial condition of the Club, shall be the legal custodian of all monies, financial records, and other valuables, which may from time to time come into possession of the Club, shall maintain an accurate record of all members dues and other assessments, shall coordinate with the President to ensure expenditures and income objectives meet expectations, shall maintain a bank account in name of the club, shall deposit all proceeds received into the clubs bank account, shall furnish at meetings of the Board and membership, or whenever requested by the Board, a statement of the financial condition of the Club, and shall perform such other duties as the Board may prescribe, and shall perform such other duties as generally devolve upon a Treasurer. The Treasurer shall be familiar with standard accounting practices, shall ensure the club has filed the necessary state and federal tax documents, and the Treasurer be bonded at the club expense.
d) Vice-President of Fundraising. The Vice President of Fundraising shall: coordinate activities of the Fundraising , Program Committee, and Spirit Wear Committee and Football Program Committee and All fundraising ideas and activities shall be coordinated through the Vice President of Fundraising. In addition, the Vice President of Fundraising is responsible for coordination of WFHS Football advertising, logo usage, and sponsors; and shall perform such other duties as may be prescribed by the Board.
e) Vice-President of Facilities. In the absence of the President or in the event of death, inability or refusal to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers of, and be subject to, all the restrictions upon the President. The Vice President of Facilities shall perform as the chief of staff for the corporation and shall perform such other duties as may be prescribed by the Board. The Vice President of Facilities shall oversee and coordinate activities of the Concession Committee and Stadium Committee. All facility ideas, proposals, requirements projects, including facility requirements for special events shall be coordinated through the Vice President of Facilities.
f) Chaplain. The Chaplain shall be an active member of the club and attend all meetings of the membership and of the Board of Directors, shall promote harmony and team spirit among members, provide invocations, shall perform such other duties as may be determined by the Board, and shall perform such other duties as generally devolve upon a Chaplain;
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